When is the last time you sent a piece of certified mail? Chances are you rarely, if ever, utilize this service. The need to send and receive secure documents is still relevant in today’s business operations, so why are we seeing less and less people using certified hard copy document distribution?
With many companies making the switch to a dispersed workforce, adding document distribution software to your company’s toolkit is a smart business decision that can save you time and money. Even if you are all in the same office space, there are many advantages of using electronic document distribution solutions rather than simply emailing files back and forth.
At Harris Business Machines, we strive to bring our customers the most up to date and professional document distribution solutions custom tailored to fit their business needs. We have over two decades of experience in providing document management services and excellent customer care throughout Northwest Florida, and Southern Alabama.
Documents being distributed internally within a business are at just as high of a risk for being leaked as the ones you distribute externally. This is due to the constantly evolving intelligence hackers are using to infiltrate companies they suspect house valuable data and information. Don’t fall victim to a breach of data, instead let us develop internal document workflows to keep documents secure as they pass from employee to employee.
Different from internal file management software, our external solutions allow businesses to create documents and then send them to an outside organization for review. If the documents being shared have information that is to be removed permanently, our document distribution solutions have the ability to redact information for good. Similar to our internal document distribution software, you and your team will be able to collaborate on files shared within a workflow not only with individuals within your company, but those outside of your organization as well.
There are many circumstances in which a business could benefit from having a document management protocol, and with everything migrating online, those reasons only continue to multiply. Any business, small, medium or large that deals with confidential information and/or the transfer of official business documents should use file management software as part of their standard protocol. This provides you and your customers’ data with an added layer of security, giving you peace of mind. Have you ever created a file to send to a client or customer only to have them tell you it is not displaying correctly? The frustration is real, to say the least. Customized document distribution solutions can bring your business a new and improved way to create files and distribute them to customers in a readable format with ease.
As the old saying goes, hindsight is always 20/20. The key to file management software success is being proactive in implementing solutions and procedures before a problem occurs. Even if your company has already been wounded by a data breach, we can help you to ensure it won’t happen again. Contact Harris Business Machines, Northwest Florida’s leading name in electronic document distribution today to learn about the ways we can help your company send, receive, and collaborate in a secure and trackable manner.
