Document Management Systems

STORING, ORGANIZING, AND MANAGING EVERYDAY BUSINESS DOCUMENTS AND FILES

At Harris Business Machines, our managed document service can help your business develop strong document management strategies for storing, organizing, and managing everyday business documents and files into a digital format. Our creative document solutions allow for maximized accessibility of physical documents by converting them into digital files. Our digital documents solutions have the power to transform office environments into efficient and secure workplaces.

Our secure document solutions can accommodate companies of all size – from small business to enterprise – with the document maintenance tools necessary to increase efficiency and keep your business steps ahead of the competition. Because document creation is a key business function, document management strategies are essential in today’s workplaces – especially as more of the workforce works remotely.

HOW DOCUMENT MANAGEMENT CAN HELP

Protect Controlled Documents With Secure Document Solutions

Physical documents are hard to monitor and can be accessed by unauthorized personnel, creating major security risks. Our digital documentation solutions can digitize controlled documents using dynamic document imaging and password protection to ensure only authorized staff have access. Using integrated document management, your files can be monitored and tracked to see who has accessed, modified, or printed the physical document. Our secure document solutions also provide the ability to track documents’ chain of custody to easily see where and with whom processes have been left off.

Save Time and Space by Retiring Unsecure Physical Documents

Keeping physical documents in filing cabinets takes up space and is less secure than you might think. Reclaim your office with dynamic document imaging by digitally converting files and disposing those outdated filing cabinets. Rather than spending time rifling through drawer after drawer of physical documents, with our documents and records management solutions your team members can easily navigate and locate files digitally with advanced search features.

Cut Costs and Increase Productivity With a New Documents Workflow

Workflow tools are included in the integrated document management platform to help streamline some of the common repeatable processes throughout your organization. The documents workflow will take your controlled documents through the secure process that is defined by your business. As part of our secure document solutions, we enable our customers to check the chain of custody of their controlled documents to be able to easily determine where and with whom processes have been left unfinished.

DOCUMENT MANAGEMENT FEATURES

Collect and Organize Information
Scan, import, process, tag, and introduce critical controlled documents into integrated document management systems.

Access, Display, and Edit Content
Share controlled documents with team members, businesses, and customers with secure document solutions. At Harris Business Machines, we leverage enterprise content management (ECM) which is a set of defined processes, strategies, and tools to enable this process.

Process Documents and Control Documents Workflow
Part of our document management strategies is the implementation of documents workflow tools which are included in the platform to help streamline some of the common repeatable processes throughout your organization

Secure Document Solutions and Compliance
User-level access restrictions made possible by our secure document solutions ensure that only authorized users have access to controlled documents and information. Version control and traceability features help you identify who and when information was modified. Plus, advanced documents and records management backup tools ensure that information is protected against damage or loss.