Best Printers for Small Businesses
in 2025: Top Picks and What
to Look For

Why the Right Printer Matters for Your Small Business

Choosing the right printer is more than a matter of convenience—it’s a decision that directly impacts your day-to-day operations. A well-matched printer can improve productivity by keeping up with your team’s output needs, streamlining workflows with multi-function capabilities, and ensuring every document reflects the professionalism of your brand. On the other hand, the wrong equipment can lead to frequent breakdowns, slow print times, and high maintenance or supply costs that drain both time and budget. For small businesses where every resource counts, investing in the right printer setup helps avoid costly downtime and supports smoother, more efficient operations.

Key Features to Consider in a Business Printer

• Performance:
  Look for fast print speeds (measured in pages per minute) and a monthly duty cycle that matches your business’s typical workload to avoid overuse and downtime.
• Functionality:
  All-in-one printers that handle printing, scanning, copying, and faxing can help consolidate your office equipment and support a variety of tasks from one device.
• Connectivity:
  Ensure the printer supports Wi-Fi, Ethernet, and mobile printing options so employees can print from desktops, laptops, or smartphones with ease.
• Cost Efficiency:
  Consider both the cost of toner or ink and how often replacements are needed. Machines with long-lasting components and low per-page costs are more economical over time.
• Security:
  Features like secure print release, user authentication, and data encryption help keep sensitive documents protected—especially important for businesses handling confidential information.

Top Color Multifunction Printers Offered by Harris Business Machines

If your business regularly prints marketing materials, presentations, or reports where color matters, a high-performing color multifunction printer is essential. Harris Business Machines offers a selection of reliable, feature-rich options from trusted brands like Canon, Toshiba, and Kyocera. Each model delivers vibrant output, multi-functionality, and the durability needed for consistent business use.

See More Color Multifunctional Printers

Color multifunction printers are essential for businesses that need to produce visually polished documents, marketing collateral, or presentations. Harris Business Machines offers a curated selection of professional-grade printers from Canon, Toshiba, and Kyocera that deliver quality, efficiency, and advanced functionality tailored to modern office needs.

Canon imagePRESS Lite C270/C265

Designed for businesses with demanding print environments, the imagePRESS Lite C270/C265 delivers exceptional image quality and performance. With speeds up to 70 pages per minute and support for a wide range of media, it’s a great fit for teams producing high-end brochures, presentations, and in-house marketing materials. This model blends enterprise-level capabilities with user-friendly features, making it a standout option for organizations looking to elevate their print output.

Toshiba e-STUDIO 400AC

The e-STUDIO 400AC is a compact yet robust solution for small to medium-sized businesses that want premium color printing in a space-saving design. With print speeds up to 42 pages per minute, energy-saving features, and seamless cloud integration, it helps teams stay productive without sacrificing quality. The intuitive 10.1” touch screen and customizable workflows make it easy to operate for any user.

Kyocera ECOSYS M5526cdw

For smaller offices or workgroups, the ECOSYS M5526cdw offers a smart balance of performance and value. This all-in-one color printer provides print, scan, copy, and fax functionality in a compact footprint. With wireless connectivity, long-life consumables, and print speeds of up to 27 pages per minute, it’s an ideal choice for businesses that need reliable, high-quality output with lower running costs.

Top Black-and-White Multifunction Printers Offered by Harris Business Machines

For many small businesses, black-and-white printing remains the most practical and cost-effective solution, especially when the focus is on text-heavy documents, invoices, forms, and internal reports. Harris Business Machines carries a range of high-performing monochrome multifunction printers from Canon, Toshiba, and Kyocera, each designed to deliver dependable results, streamline workflows, and reduce long-term printing costs.

See More Black and White Multifunctional Printers

Canon imageRUNNER ADVANCE DX 4800 Series

Built for busy offices, the DX 4800 series offers efficient monochrome output with robust scanning capabilities and fast processing speeds. It integrates easily with cloud-based systems and includes enhanced security features to protect confidential business data, making it an excellent option for document-intensive environments.

Toshiba e-STUDIO 5528A

Built for demanding office environments, the e-STUDIO 5528A delivers fast black-and-white printing at up to 55 pages per minute, making it ideal for high-volume document workflows. It features a user-friendly 10.1” touchscreen, advanced security capabilities, and seamless cloud integration for modern workplaces. With high-resolution output and efficient duplex scanning, it’s a strong choice for businesses that need reliable performance and professional results every time.

Kyocera ECOSYS M2635dw

The ECOSYS M2635dw is a compact, black-and-white multifunction printer that’s ideal for small offices focused on text-heavy printing. It offers fast print speeds up to 37 pages per minute and delivers sharp, high-resolution output. With wireless and mobile printing capabilities, it’s easy to integrate into any modern workspace. Long-life components and a low cost of ownership make it a smart, dependable solution for everyday business needs.

Choosing Between Color and Black-and-White Printers

The right type of printer for your business often comes down to how you use it day to day. While both color and black-and-white printers can offer strong performance, each serves a different need and brings different advantages.

• Color Printers:
  These are ideal for businesses that frequently produce visually impactful materials, such as brochures, presentations, signage, or client-facing documents. Color helps communicate more effectively and can elevate the professionalism of your brand’s printed materials.
• Black-and-White Printers:
  Perfect for companies that primarily deal with text-heavy documents, such as invoices, contracts, or internal records. Monochrome printers typically offer lower costs per page and fewer consumables, making them a more economical choice for high-volume printing.

Invest in the Right Printer for Your Business Success

Finding the right printer is only part of the equation—having a trusted local partner makes all the difference. At Harris Business Machines, businesses gain more than access to top-tier Canon, Toshiba, and Kyocera multifunction printers. They benefit from personalized consultations that help match the right equipment to their specific workflow, volume, and space requirements.

In addition to helping you select the right device, HBM offers ongoing support and maintenance to keep your equipment running smoothly. Their team brings a high level of expertise and customer care, ensuring that your business can stay focused on what it does best while they handle your printing infrastructure.

Whether you’re starting out or upgrading your office technology, choosing the right printer is a smart investment in your business’s productivity and professionalism.

Ready to get started?
Reach out to Harris Business Machines today for expert guidance and to explore a wide selection of business-class printers that are built to perform.